The Master Transaction Ledger displays all the operations that have been performed in the Free Accounting.
Select either Lists / Master Transaction Ledger or Company / Master Transaction Ledger from the Free Accounting Main Menu or
press  on the Commands Panel and select  Master Transaction Ledger
in the Navigation Tree.
Date Range - Select the start and end dates of the range within which you want the transaction to be shown.
View Type - The type of a transaction.
a. All - Shows both posted and non-posted transactions.
b. Posted - Shows the transactions that were verified as correct and cannot be deleted or changed.
Book:
 - Simple multiple filter.
 - Custom filter.
 - Click this button to remove a filter.
The General View Tab displays a list of entries that have been made in Free Accounting.
Source - The name of the operation.
Date - The date the entry was made or entered.
Entry - The journal entry number is auto assigned by the Free Accounting application.
Account - The name of the account the entry is on.
Debit - The dollar amount of the entry (has to be equal to the credit amount of that operation or the total sum of split operations).
Credit - The dollar amount of the entry (has to be equal to the debit amount of that operation or the total sum of split operations).
Reference - The number of the operation.
Clr (Cleared) - It is marked when the operation is reconciled.
Check Number - The number of the checks made and received.
Effective Account - The number of the account affected.
Name - The payee's (customer's, vendor's) name that takes part in the transaction.
Posted Date - The date when the entry was posted. Once it is posted it cannot be edited.
Description - Shows any description notes that were made on the transaction.
At the bottom of the Credit and Debit columns there is a total amount of the entries displayed for the selected date range.
The balance of the Debit column has to be equal to the balance of the Credit column.
The Account View Tab displays the entries of a specified account or grouped by Customers, Vendors or Employees. The Ledger
Grid shows the same information as the General View Tab.
The transactions are colored depending on the type of the account affected by the transaction.
There are two types of filters in Free Accounting: Simple multiple and Custom.
Simple Filter - Using the Simple filter allows viewing of entries which meet all the specified criteria.
Account Number - Select an account from the drop-down.
Check Number - Enter the number of the check.
Reference - Enter the reference number.
Name - Select a name from the list of Employees, Payees, Vendors and Customers.
Entry No - The Journal Entry number. Check the Show Grouped Entries box to display entries grouped by entry number.
Debit Amount - The amount of the deposits or charges received to the debit part of an account.
Credit Amount - The amount of the deposits or charges received to the credit part of an account.
Source - Use the drop-down list to select the source of an entry.
Check the Show Voided Operations Only box to view operations that have been deleted from MTL.
Press the Set Filter button to display all the matching entries in the grid.
Remove Filter - Unapplies all the criteria the transactions are sorted by.
Right Click functions - Right click on a line of either the general or account view ledger grid and view more detailed information.
I. General View
- Go to source - Shows the original record of a transaction.
- Show Grouped Entries Only - Displays entries grouped by reference number.
- Show Adjustments - Shows adjustments to the current transaction if the process of
Paying Bills (for vendors) or Invoice Reconciliation (for customers) was made.
Otherwise the window will be blank. In Free Accounting the source transaction can be viewed by double clicking on the information in any field of the Adjustments window.
Adjustments can have different statuses:
Active - The process of Paying Bills / Invoice Reconciliation was made for the transaction.
Unapplied - The process of Unapplying Adjustment for Vendors / Unapplying Adjustment for Customers was made for the transaction.
Deleted - The process of Voiding was made for the transaction. If the transaction was unapplied and then voided, the status of it will be still "unapplied".
- Refresh - Renews the information in this window.
- Simple Filter - Sets conditions.
- Custom Filter - Sets complex conditions.
- Remove Filter - Cancels the current filter.
- View Operation Log shows the detailed information about the selected entry to the Free Accounting system administrator.
It contains the information about the user who entered or deleted the record and what procedure took place in the Free Accounting application.
- Reverse Entry - Performs the same operation as the previous one but swaps the credit and debit values.
- Void - Select this menu item to delete an operation.
- Print - Prints the information.
II. Account View
- Go to source - Shows the original record of a transaction.
- Show Grouped Entries Only - Displays entries grouped by reference number.
- Show Adjustments - Shows adjustments to the current transaction if the process of
Paying Bills (for vendors) or Invoice Reconciliation (for customers) was made.
Otherwise the window will be blank. In Free Accounting the source transaction can be viewed by double clicking on the information in any field of the Adjustments window.
Adjustments can have different statuses:
Active - The process of Paying Bills / Invoice Reconciliation was made for the transaction.
Unapplied - The process of Unapplying Adjustment for Vendors / Unapplying Adjustment for Customers was made for the transaction.
Deleted - The process of Voiding was made for the transaction. If the transaction was unapplied and then voided, the status of it will be still "unapplied".
- Refresh - Renews the information in this window.
- Simple Filter - Sets conditions.
- Remove Filter - Cancels the set filter.
- View Operation Log shows the detailed information about the selected entry to the Free Accounting system administrator.
It contains the information about the user who entered or deleted the record and what procedure took place in the Free Accounting application.
- Reverse Entry - Performs the same operation as the previous one but swaps the credit and debit columns.
- Void - Select this menu item to delete an operation.
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