Free Accounting Software Online Help - Free Accounting Customer Payments and Charges History

The Free Accounting Customer Payment and Charges History window displays all payments and charges and their adjustments for all or a specified Customer in Free Accounting.

Use the following steps to open the window:

Select Customers / Payments and Charges History from the Free Accounting Main Menu.
Use the Customer drop-down to select a Customer.
Choose the Date from the drop-down calendars to select the From and To dates to show the history.

Payments Adjustments Tab

Payment Adjustments Tab - shows all the payments that were made by the specified Customer and adjustments that were applied on current payments.
The current tab sheet is divided into two parts. In the top grid all Customers' payments are shown. In the bottom grid the adjustments that have been applied to the current payment are shown.

Payments Grid

Shows all the payments that the current Customer has made.

Customer Code - The Unique code of the specified Customer.
Customer Name - The Name of the specified Customer.
Date - The date when the payments were made.
Source Type - The source of the operation.
Source Number - The source number of the operation.
Transaction - The Name of the transaction that was made.
Amount - The Amount of the payment that was made.
Unapplied amount - The amount that wasn't adjusted.

In the Payments grid there can be Customers' returns, payments received from the Customers and any other entries that affect the A|R account.
The list can be sorted by all selected fields by clicking on the name of the column.
To review the details of Payments press the View Payments button.
To cancel all adjustments against all charges that have been made against specified payments press the Unapply Payment button.
In the Free Accounting application payments that were adjusted fully are colored red.
Those that haven't been adjusted at all are colored blue.
Partly adjustments are colored yellow.

Right Click functions:

View Payments

Go To MTL Record

Unapply Payments

Delete Payments

Adjustments Grid

The bottom part of the window shows the Free Accounting adjustments that have been applied to the current payment.
To see the adjustments select any payments in the upper grid and in the Adjustments Grid you will see the information about this payment.

Date - Shows the date when the adjustment was made.
Invoice Number - The number of the invoice for the current payment.
Amount - The amount that was adjusted.
Source type - The source of the operation.

Right Click functions:

View Charge

Go to Charge

Unapply Adjustment

A filter can be set by the following criteria:

Charges Adjustments Tab

The Window shows adjustments of charges against payments.

Charges Grid

The Current grid shows the charges that exist for the current Customer.

Customer Code - The Unique code of the specified Customer.
Customer Name - The name of the specified Customer.
Date - The date when the charge was made.
Source Type - The source of the operation.
Source Number - The check number.
SO number - The number of the sales order.
Transaction - The type of the transaction.
Amount - The amount of the charge for the Customer.
Open Amount - The unapplied amount of the charge.

Right-click functions:

View Charge

Go To MTL Record

Unapply Charge

Delete Charge

Adjustments Grid

The bottom grid shows the adjustments for the charges that were selected in the charges grid.

Date - The date when the adjustment took place.
Check number - The number of the check that was applied to the charge.
Amount - The amount that has been adjusted.
Destination Type - The source of the operation.

Right-click functions:

View Payment

Go to Payment

Unnaply Payment

A filter can be set by the following criteria:

Consolidated Tab

The Current window shows the transaction list of charges and payments at the same time.
The same operation can be done using the Go To Source button at the bottom in the left part of the window.

Type - The type of the operation.
Customer Code - The Unique code of the specified Customer.
Customer Name - The name of the specified Customer.
Date - The date when the payment was made.
Source type - The source of the operation.
Source Number - The source number of the operation.
Transaction - The type of the transaction that was made.
Amount - the amount of the payment that was made.
Open Balance - The amount of the unapplied sum.

Right click functions:

Go To Source

A filter can be set by the following criteria:

Statement of Account Tab

The Free Accounting Statement of Account report shows the status of open charges, credits and payments for a specified Customer.
Select the date using the drop-down calendars to run the report.

Customer Code - The unique code of the specified Customer.
Customer Name - The name of the specified Customer.
Type - The type of the operation (Credit, Payment, Charge).
Date - The date when the operation was made.
Source - The source of the operation.
PO - Purchase Order if it is a required field in the Sales Order.
Payments Charges - The amount of the charge.
Adjusted - The adjusted amount of the charge.
Unapplied Payments - The payment that the Customer should pay (unadjusted amount).

The 0-30, 31-60, 61-90, and >90 columns show overdue balances for the previous billing periods. For example, an amount in the 31-60 column is between 31 and 60 days overdue.

Right click functions:

Go to Source