Free Accounting Backup / Restore Function is used to protect your data from missing or damaging. It compresses the data into a
compact file that is smaller than your database file. It is recommended to backup all the data on a regular interval (monthly/quarterly)
or after the entry of important data at other location than Free Accounting folder. This location should be shared. After you backuped the data you can easily restore it.
The Free Accounting Software provides you with two options of making backups:
- Manual Backup
- Schedule Backup
To backup the data manually do the following:
- When starting the Free Accounting program in the Free Accounting Login window choose the database you want to backup.
- Choose File on the Free Accounting Main Menu.
- Select Database / Backup/Restore Database option.
- Click the Do Backup Now button.
- In the Save Backup As window choose the location you want to save the backup file at.
- Click the Save button.
- The Confirm window will appear. Click Yes if you want to proceed with the backup, click No if you want to cancel it.
- If you agreed to the previous message the Backup operation window will appear. Click OK. You have successfully backuped the Free Accounting database.
To make the schedule backup do the following:
- When starting the Free Accounting program in the Free Accounting Login window choose the database you want to set the schedule backup for.
- Choose File on the Free Accounting Main Menu.
- Select Database / Backup/Restore Database option.
- Click the Add button.
- The Add new task for backup window will appear, where you should choose the settings for the schedule backup:
Start Date - The starting date for the schedule backup. By default it is set as a today's date, but it can be changed manually if necessary.
Start Time - The starting time for the schedule backup. By default it is set as the time you opened the Add new task for backup window, but it can be changed manually if necessary.
Backup Directory - Choose the folder you want to save the schedule backup file at with the help of the Browse button.
File Name - Enter the name for the backup file.
Backup Description - Enter the Name of Schedule in to this folder. It will be displayed in the list of all schedule backups of the Backup/Restore Accounting Database.
Choose the Period Type:
Every Selected Days - Choose this radio button if you want to backup the data periodically after some quantity of days.
Every Selected Days of Week - Choose this radio button if you want to backup the data on certain days of a week. In the Every weeks field set the number of the week you want the data to be backuped on.
Every Month - Choose this radio button if you want to backup the data monthly.
- After you created a new schedule backup it appears in the list of backups of the Backup/Restore Accounting Database window.
Name of Schedule - The name of the current schedule backup.
Next Run Date - The date the next schedule backup will take place.
Next Run Time - The time the next schedule backup will take place.
Click the Edit button to edit the schedule backup.
Click the Delete button to delete the schedule backup.
To restore the data do the following:
- Close all Free Accounting child windows.
- Choose File on the Free Accounting Main Menu.
- Select Database / Backup/Restore Database option.
- Click the Restore Now button on the Backup/Restore Accounting Database window.
If some child windows are still opened you will see the following error message. Close all the child windows, open
the Backup/Restore Accounting Database window again and click the Restore Now button.
- The Restore operation window will appear.
- Click the Yes button if you want to restore any database. The Restore Database window will appear. Select
the name of the database you want to restore from the drop-down. Select the backup file for the database by clicking on the
Browse button and selecting it from the list of the backup files. Click the Open button.
- Click the No button if you want to restore the database under the name of the database you are logged in currently.
The Open Backup window will appear. Select the backup file from the list of available ones to restore the database and click the Open button.
- The Confirm window will appear. Click the Yes button if you want to proceed with the restore process. Click the No button if you want to cancel it.
- If you agreed to the previous message the Restore operation window will appear. You have completed the restore of the database successfuly. Click OK to restart the Free Accounting application.
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