The Items List gives the information about all the items that are created in the Free Accounting application.
This is a master list of all the items available for sale by your company's warehouses or branches.
All the items that are sold or purchased by your company must have an associated record in the Free Accounting application.
If you want to view the list of the items you should select either Lists / Items List or Company / Inventory / items List from the Free Accounting Main Menu. If you want to view this list using Navigation Pane: you should select either  or 
on the Commands Panel and select
 Items List there.
The list is displayed in the hierarchical structure - some items are parent to other ones. By right clicking
in the Preview Pane you can add, edit or delete a record and perform some other operations. For more information about the right click function of the Items List window see the Free Accounting Right Click Function window.
Number - The number of the item in the Free Accounting program.
Description - Item's description.
Type - Type of the item: Inventory Item, Service Item, Product Group or Inventory Assembly Item.
Quantity On Hand - Quantity of items available to be sold.
Take the following steps to add a new item into the Free Accounting system:
- Right click in the Preview Pane.
- Select Add from the drop-down menu.
- Enter the required information into the fields in the New Item window. After saving, this information can be edited in Free Accounting by right clicking in the Preview Pane and
selecting Edit or just by double clicking on the line. Check / uncheck the Active check box for the item to be active / inactive in the list.
- Press the Ok button to save the changes.
Type - Select the type of the item (Inventory, Service Item, Product Group, Inventory Assembly).
INVENTORY ITEM - Select this type from the drop down to create an inventory item.
Item information tab
Common Information:
Number - The unique number of the item in the Free Accounting application.
Description - The field used to describe the current item to keep records in order.
Subitem of - Select the item that is parent to the current one.
Unit of Measure Relation:
Smallest UOM - The smallest Unit of Measure in to which the item can be broken.
UOM Relation - Each UOM must relate to the Smallest Unit of Measure. Items can only be sold and purchased in units of
measure that have been defined for that item. Start by relating the Smallest UOM to itself and then work back to Purchased UOM. Each UOM
should be defined only once.
Inventory Information:
UPC - UPC Code for the item. This code is usually accompanied by vertical bars on the item's packing.
Inventory Account - This account is affected when purchase transactions with the item are performed.
Stock Uom - The UOM in which the current item is stored.
Purchase Information:
Description on Purchase Transaction - This is any additional information about the current purchase transaction.
Cost (per smallest UOM) - This is the cost of the item which is used when the item is purchased.
COGS Account - The account selected from the drop-down table is affected when transactions are performed with the item.
Purchase Uom - The UOM in which the item is purchased.
Preferred Vendor - This is the Vendor the item is normally ordered from.
Sales Information:
Description on Sales Transaction - This is any additional information about the current sales transaction.
Sales Price (per smallest UOM) - The sales price of the item.
Income Account - The account selected from the drop-down table is affected by sales transactions with the item.
Sell Uom - The UOM in which the item is sold.
Warehouse Location - The location of the item in the warehouse.
SERVICE ITEM - Select this type of items to create a service one, which is some work or service done for the customer. This type of the items doesn't have a quantity on hand.
Item Information tab
Common Information:
Number - The unique number of the item in the Free Accounting application.
Description - The field used to describe the current item to keep records in order.
Subitem of - Select the item that is parent to the current one.
Unit of Measure Relation:
Smallest UOM - The smallest Unit of Measure in to which the item can be broken.
UOM Relation - Each UOM must relate to the Smallest Unit of Measure. Items can only be sold and purchased in units of
measure that have been defined for that item. Start by relating the Smallest UOM to itself and then work back to Purchased UOM. Each UOM
should be defined only once.
Service Information
Account - Select the account which will be affected by the transaction with the current item.
Rate - The rate for the current service item.
Is Taxable - Check this check box to make the service item taxable.
This Service is Performed by the 3d Party - Check this check box to let the 3-d party perform the service.
Purchase Information:
Description on Purchase Transaction - This is any additional information about the current purchase transaction.
Cost (per smallest UOM) - This is a cost of the item which is used when the item is purchased.
COGS Account - The account selected from the drop-down table is affected when transactions are performed with the item.
Purchase Uom - The UOM in which the item is purchased.
Preferred Vendor - This is the Vendor the item is normally ordered from.
Sales Information:
Description on Sales Transaction - This is any additional information about the current sales transaction.
Sales Price (per smallest UOM) - The sales price of the item.
Income Account - The account selected from the drop-down table is affected by sales transactions with the item.
Sell Uom - The UOM in which the item is sold.
Description - This is additional information about the transaction with the current service item.
PRODUCT GROUP - Select this to create a product group, which is a large classification of items.
Item Information tab
Common Information:
Code - The number of the new product group in Free Accounting.
Description - This is additional information about the product group.
SubItem of - Select the item that is parent to the current group.
Group name - This is a name of the new product group.
INVENTORY ASSEMBLY ITEM - Choose this to create an assembly item, which is comprised of items
that are purchased separately, but sold together. After the assembly item is created it should be built in the Free Accounting Build Assemblies Lists window.
Note: This feature is available only to registered users.
Item information tab
Common Information:
Number - The unique number of the item in the Free Accounting application.
Description - The field used to describe the current item to keep records in order.
Subitem of - Select the item that is parent to the current one.
Unit of Measure Relation:
Smallest UOM - The smallest Unit of Measure in to which the item can be broken.
UOM Relation - Each UOM must relate to the Smallest Unit of Measure. Items can only be sold and purchased in units of
measure that have been defined for that item. Start by relating the Smallest UOM to itself and then work back to Purchased UOM. Each UOM
should be defined only once.
Inventory Information:
UPC - UPC Code for the item. This code is usually accompanied by vertical bars on the item's packing.
Inventory Account - This account is affected when purchase transactions with the item are performed.
Stock Uom - The UOM in which the current item is stored.
Purchase Information:
Description on Purchase Transaction - This is any additional information about the current purchase transaction.
Cost (per smallest UOM) - This is the cost of the item which is used when the item is purchased.
COGS Account - The account selected from the drop-down table is affected when transactions are performed with the item.
Purchase Uom - The UOM in which the item is purchased.
Preferred Vendor - This is a Vendor the item is normally ordered from.
Sales Information:
Description on Sales Transaction - This is any additional information about the current sales transaction.
Sales Price (per smallest UOM) - The sales price of the item.
Income Account - The account selected from the drop-down table is affected by sales transactions with the item.
Sell Uom - The UOM in which the item is sold.
Warehouse Location - The location of the item in the warehouse.
Assembly Information:
Item - The component item of the assembly item.
Description - The description of the component item.
Qty - The quantity of the item.
Uom - The Unit of measure of the item.
Custom Fields Tab
On this tab you can create the fields that you need for inserting any necessary information about the current item.
See Custom Fields Tab.
Use Search function to find the record of a definite item.
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