The Vendor Payments and Charges History window displays all the payments and charges and their adjustments for all the Vendors of Free Accounting or
for a specified one.
Take the following steps to view Payments and Charges History in the Free Accounting application:
- Select Vendors / Payments and Charges History from the Free Accounting Main Menu or press
 Vendors List on the Commands Panel and select  Pay Bills in the Navigation Pane.
- Use the drop-down list to select a Vendor.
- Set the Date from the drop-down calendars to select the From and To dates to show the history for.
Payments Adjustments Tab
Payment Adjustments Tab - Shows all the payments that have been made to a specified Vendor and adjustments that have been applied to the current payments in the Free Accounting program.
The current tab sheet is divided into two parts. In the top grid all the payments for the selected Vendor are shown. In the bottom grid - adjustments that have been applied to the current payments are displayed.
Payments Grid
This grid shows all the payments to the current Vendor or to all Vendors of Free Accounting.
- Vendor Code - The unique Vendor identifier in the Free Accounting application.
- Vendor Name - The name of a Vendor.
- Date - The date when the payment was made.
- Check Number -The payment check number.
- Transaction - The name of the transaction that has been performed.
- Description - The payment description.
- Amount - The amount of the payment that has been made.
- Unapplied amount - The amount that has not been adjusted.
A filter can be set by the following criteria:
Show All Payments
Show adjusted payments only
Show unadjusted payments only
The list can be sorted by all the selected fields by clicking on the column headers.
If you want to review the details of the payments you should press the View Payments button.
To cancel the adjustment against some charge that has been made, highlight it in the Payments grid and press the Unapply Payment
button.
Right Click functions:
View Payments - Shows the details of the current payment.
Go To MTL record - To view the record of the current payment in the Master Transaction Ledger.
Unapply Payments - To cancel adjustments against charges that have already been made.
Delete Payments - To delete a payment to the current Vendor.
Adjustments Grid
The bottom part of the window shows the adjustments that have been applied to the current payment in the Free Accounting program.
To see the adjustments select any of the payments in the top grid and the information about the adjustments for this payment will be
displayed in the bottom grid.
- Date - Shows the date when the adjustment was made.
- Transaction - The name of the transaction.
- Purchase Order - The purchase order that was paid.
- Invoice Number - The number of the invoice that has been adjusted against the current payment.
- Amount - The amount that has been adjusted.
Right Click functions:
View Charge - Shows the information about the charge.
View Invoice Detail - Shows the invoice information.
Go to Charges Adjustment - Shows the charge source.
Unapply Adjustment - Cancels the adjustments against the payments that have been made.
Charges Adjustments Tab
Charges Adjustments Tab - Shows the charges and adjustments that have been made.
The window is divided into two parts: Charges and Adjustments grids.
Charges Grid
The current grid shows the charges with the current Vendor.
- Vendor Code - The unique Vendor code in the Free Accounting application.
- Vendor Name - The name of a specified Vendor.
- Date - The date when the charge was applied.
- Transaction - The name of the transaction.
- PO Number - The purchase order number in the Free Accounting program.
- Invoice - The invoice number.
- Amount - The amount of the charge with the current Vendor.
- Open Amount - The unadjusted amount.
A filter can be set by the following criteria:
Show All charges
Show adjusted charges only
Show unadjusted charges only
Right-click functions:
View Charge - To view the details of the current charge.
Go To MTL - Shows the details of a specified invoice.
Unapply Charge - Deletes the adjustments for the current charge.
Adjustments Grid
The bottom grid shows the adjustments for the charges that have been selected in the Charges Grid.
- Date - The date when the adjustment was made.
- Transaction - The name of the transaction.
- Check number - The number of the check that has been applied to the charge.
- Amount - The amount that has been adjusted.
Right-click functions:
View Payment - Shows the information about the payment.
Go to Payments Adjustments - Shows the payment source.
Unapply Adjustment - Cancels the adjustments against the charges that have been made.
If a charge has been fully adjusted it will be colored blue.
If it has not been adjusted at all, it will be colored red.
Consolidated Tab
Consolidated Tab - Shows a transaction list of charges and payments at the same time.
- Type - The type of the operation.
- Vendor Code - The unique Vendor code in the Free Accounting application.
- Vendor Name - The name of a specified Vendor.
- Date - The date when the payment was made.
- Transaction - The name of the transaction.
- PO Number - The purchase order number.
- Check/Invoice number - The number of the check or the invoice number that has been applied to the charge in Free Accounting.
- Amount - The amount of the charge/payment that was made.
- Open Balance - The amount of the unapplied sum.
Go to Charges/Payments - Click on this button to view a charge / payment on the Charges Adjustments / Payment Adjustments tabs.
A filter can be set by the following criteria:
Show All
Show adjusted only
Show unadjusted only
Statement of Account Tab
Statement of Account Tab - Shows the status of open charges, credits and payments for a specified Vendor.
Select the date using the drop-down calendars to run the report for.
- Vendor Code - The unique Vendor code in the Free Accounting application.
- Vendor Name - The name of a specified Vendor.
- Type - The type of the transaction.
- Date - The date the transaction was performed.
- Source - The number of a source document.
- PO - The PO number.
- Payments/Charges - The amount of the payment or charge.
- Adjusted - The adjusted amount of the charge.
- Unapplied payments - The amounts of the payments that were not adjusted.
- <=30, 31-60, 61-90, >90 - These columns show overdue charges and payments.
Right-click functions:
Go To Source - Shows the selected transaction in the Master Transaction Ledger.
Print - Press this button to view the Statement of Account report.
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