In the current Free Accounting window a purchase order can be made.
You can open this window using
Menu Bar / Vendors / Purchase Order List or selecting it from the Navigation pane
by pressing the  Vendors button on the Commands Panel and selecting  Purchase Orders.
There are several ways of creating a new purchase order in the Free Accounting application:
- Right click in the working window, and select Add.
- Press the New button on the main toolbar or
- Select File / New / Document / Purchase Order.
- Enter the required information, save, and finalize the current document using the Toolbar.
In the recently opened window the following fields are to be filled in to create a new purchase order in the Free Accounting program:
Vendor - The person who sells some product, he is to be chosen from the drop-down list.
Vendor address - The Vendor address is filled automatically, when the Vendor is selected.
Ship to address - The address of our company where goods will be shipped to. It is filled automatically by the Free Accounting program according to the Shipping address determined in the Ship To Address.
PO # - The number of the Purchase Order is filled automatically by the Free Accounting program when the new PO is created.
Date - The date the Purchase Order is created. By default the value is a today's date.
Terms - The terms agreed between the Vendor and your company, they are to be selected from the drop-down list.
In the grid the following fields are to be filled in:
Item - The name of the item, that is being bought; it should be selected from the drop-down list. To create a new item go to the New Item window.
Description - The description of the item.
Qty - The quantity of the item that can be indicated with the help of the up and down arrows.
UOM - The unit of measure that the item is being ordered in; it should be selected from the drop-down list.
Cost - The cost of the item, the last cost at which the item was purchased from the Vendor, it is displayed automatically from the Item Purchase Information. It can be also changed manually in the field.
Total - The dollar amount of the line, it is calculated automatically by the Free Accounting program.
For the information about the right click function of the PO List window see the Free Accounting Right Click Function window.
|
|
