In the current Free Accounting window any purchase order return can be created. It is used when you want to return the bought items to the Vendor.
You can open this window using
the Navigation pane
by pressing the button  on the Commands Panel and selecting 
Return PO List. Or you can use the Free Accounting Main Menu: Company / Documents / Purchase documents / Return PO.
To create a new purchase order return in the Free Accounting application:
- Right click in the main window, and select Add.
- In the recently opened window the Vendor, you want to return the items to, is to be selected from the drop-down list.
- Select the source document for the Return PO.
- Press the Ok button.
- Enter the required information, save, and finalize the current document using Toolbar.
In the opened window the following fields are to be filled in to create a new Return PO in the Free Accounting application:
Vendor - The person, you want to return the items to.
Vendor Address - It is filled automatically when the Vendor is chosen.
Bill to Address - The address of your company the bill will be sent to. It is filled automatically according to the Billing address determined in the Bill To Address.
Return PO Number - This field is filled automatically when the new Return PO is created.
Date - The date the Return PO is created. By default the value of this field is a today's date, it can be changed manually.
Reference - The number of the reference document.
Terms - The Vendor's payment terms are set on the Vendor record. If necessary, the terms can be changed by selecting a new term from the drop-down list.
In the grid the following fields are to be filled in:
Return Item - The name of the item that is being returned.
Item Description- The description of the item being returned.
PO Receipt Number- The number of the PO Receipt on the basis of which the Return PO is created.
Reason - The reason why the item is being returned.
Quantity - The quantity of the item according to the purchase order.
UOM - The unit of measure that the item is being ordered in.
Cost - The cost of the item purchased.
Total - The dollar amount of the line, it is calculated automatically by the Free Accounting program.
For the information about the right click function of the PO Return window see the Free Accounting Right Click Functions window.
|
|
