|
The Free Accounting Write Check option is used to enter information about any checks that were written manually
as well as checks that are to be printed from Free Accounting. Checks can be written to Vendors, Payees and
Customers. Later on a check can be adjusted against an appropriate charge.
Use the following steps to Write a Check in the Free Accounting software:
- Select Banking / Write Check from the main menu.
- Bank Account - The drop-down contains a list of bank type accounts. To create a new account, go to the
New Account window by selecting Add New from the Bank Account drop-down.
- Ending Balance - The outstanding balance of the account selected.
- To Print - Select this check box if the check is to be printed in future.
Check Information:
- Check No - The check number. Automatically assigned by the application but it can be overwritten if it is necessary to give the check a different number.
- Reference No - The reference number that will be reflected in the MTL Reference column.
- Pay to the Order Of - The drop-down contains a list of Vendors, Customers or Payees to whom the check is written.
- Memo - The field for additional information.
- Date - The date the check was written.
- Amount($) - The dollar amount of the check.
- Stay Open - If it is checked the window stays open for the next Write Check operation.
- Select a Bank Account from the drop-down list.
- Free Accounting automatically assigns a check number. Enter a new check number if necessary.
- Enter the Reference Number if there is one.
- Use the Date drop-down calendar to set the date the check was written.
- Use the Pay to the Order of drop-down list to select a Vendor, Customer or Payee the check is being written to.
Note: Free Accounting offers the possibility of
creating new Vendor, Customer or
Payee right from the Write Check window.
- Enter any notes in to the Memo field.
- Enter the sum of a payment in to the Amount field.
- Click the OK button to create a new check or click the Cancel button to exit the window without saving
(regardless of whether the Stay Open check box is checked or not).
If a payment is made to a Payee, it is possible to select several accounts (to add
one more account press the down arrow key on the keyboard) and enter different amounts for each account;
in this case the total amount of the check is calculated automatically by the Free Accounting program.
Account - Choose the name of the account the money should be transferred to.
Amount - Enter the necessary amount in to this field.
Descrtiption - Enter the necessary description of the transaction.
|
|
