Free Accounting Backup / Restore Function is used to protect your data from missing or damaging. It compresses the data into a
compact file that is smaller than your database file. It is recommended to backup all the data on a regular interval (monthly/quarterly)
or after the entry of important data at other location than Free Accounting folder. This location should be shared. After you backed up the data you can easily restore it.
Note: You may receive the following error message when opening the Backup / Restore Accounting Database
window. Your SQLServiceAgent service is not started. To start it, use the steps provided in the Cannot start services: MSQLSERVER and SQLSERVERAGENT online
knowledgebase article.
Back up the Database
The Free Accounting Software provides you with two options of making backups:
Manual backup
- When starting the Free Accounting program in the Free Accounting Login window choose the database you want to backup.
- Choose File on the Free Accounting main toolbar.
- Select Database / Backup/Restore Database option.
- Click the Do Backup Now button.
- In the Save Backup As window choose the location you want to save the backup file at.
- Click the Save button.
- The Confirm window will appear. Click Yes if you want to proceed with the backup, click No if you want to cancel it.
- If you agreed to the previous message the Backup operation window will appear. Click OK. You have successfully backed up the Free Accounting database.
Scheduled backup
- When starting the Free Accounting program in the Free Accounting Login window choose the database you want to set
the scheduled backup for.
- Choose File on the Free Accounting main menu.
- Select Database / Backup/Restore Database option.
- Click the Add button.
- The Add new task for backup window will appear, where you should choose the settings for the scheduled backup:
Start Date - The starting date for the scheduled backup. By default it is set as a today's date, but it can be changed manually if necessary.
Start Time - The starting time for the scheduled backup. By default it is set as the time you opened the Add new task for backup window, but it can be changed manually if necessary.
Backup Directory - Choose the folder you want to save the scheduled backup file at with the help of the Browse button.
File Name - Enter the name for the backup file.
Backup Description - Enter the Name of Schedule in to this folder. It will be displayed in the list of all scheduled backups
of the Backup/Restore Accounting Database.
Choose the Period Type:
Every Selected Days - Choose this radio button if you want to backup the data periodically after some quantity of days.
Every Selected Days of Week - Choose this radio button if you want to backup the data on certain days of a week. In the
Every weeks field set the number of the week you want the data to be backed up on.
Every Month - Choose this radio button if you want to backup the data monthly.
- After you created a new scheduled backup it appears in the list of backups of the Backup/Restore Accounting Database window.
Name of Schedule - The name of the current scheduled backup.
Next Run Date - The date the next scheduled backup will take place.
Next Run Time - The time the next scheduled backup will take place.
Click the Edit button to edit the scheduled backup.
Click the Delete button to delete the scheduled backup.
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