The Free Accounting Employees List contains the list of existing users of the Free Accounting software.
To view the Employees List, select Lists / Employees List on the Free Accounting main menu or press  on the Commands Panel to select  Employees from the Navigation Pane.
Take the following steps to add a new user into the Free Accounting system:
- Select Lists / Employees List on the Free Accounting main menu.
- Right click in the Preview Pane and select Add.
- Enter the required information into the fields. After saving, this information can be edited in Free Accounting by right clicking in the Preview Pane and selecting Edit or just by double clicking on the line.
- Click the OK button.
Logon Information
Login - This is a unique code name for each user of Free Accounting.
Add Login - Click this button to create a login for the new employee. The Add Login Dialog window will appear in which enter the login. It can't be edited or deleted for the current employee.
Old password - The previous password.
Password - The new password for the new user.
Retype Password - Retype the password to confirm it.
Enabled - Select this check box to make the current Employee active (give him the rights to work with Free Accounting).
Employee is Administrator - Select this check box to assign the rights of the administrator to the current user.
Note: If the user doesn't have administrative rights, he will not be able to:
- view the list of the employees in the Employees List;
- create a new employee;
- view the Employees List Report in the Reports / Lists;
- view the list of companies in the Companies List;
- create a new Company;
- view the Companies List Report in the Reports / Lists;
- change the working company in the Tools / Options on the main menu;
- backup / restore database in the Free Accounting program;
Address Information:
Working company - The name of the company the user works with.
First Name - The first name of the new user.
Last Name - The last name of the new user.
Phone - The 7 or 10-digit phone number of the new Employee.
Fax - The 7 or 10-digit fax number of the Employee.
Web address - The web address of the user. Click the Go button to navigate to the web page.
E-mail - The e-mail address of the user.
Description - Additional information about the user.
Address - The address of the user.
City - The city the user lives in.
Country - The country the user lives in. To add a new country, go to the
Add Country window, by selecting Add New from the Country drop-down.
Zip code - The numerical code assigned by the US Postal Service to identify a local area or entity for the delivery of mail.
County - The county the new user lives in.
State/Province - The state or province the user lives in. To add a new state, go to the
Add State/Province window, by selecting Add New from the State/Province drop-down.
For the information about the right-click function of the Employees Lists window see the Free Accounting Right-click Function page of the help file.
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