Use the current Free Accounting window to create Receipts that allow the user to receive the ordered items against the Purchase Order.
Open this window by clicking Vendors / Receipts List on the main menu or by clicking
the  Vendors button on the Commands Panel and selecting  Receipts from the Navigation Pane.
To create a new Receipt in the Free Accounting application, use the following steps:
- Right click in the Receipts List window and select Add, or
click the New button on the main toolbar, if the Receipt icon is highlighted, or
select File / New / Document / Receipt on the main menu.
- In the Create Receipt window, select the necessary vendor and choose one of the following options:
- Create a new Receipt - Select this option to create a new Receipt without creating Purchase Order first.
Note: This feature is available only to registered users.
- Create Receipt from Purchase Order - Select this option to create a new Receipt from Purchase Order.
- If you are creating a new Receipt without Purchase Order, enter the required information on the New Receipt window. If you
are creating a new Receipt from Purchase Order, view the entered information and change it if there is such a need.
Vendor - The person you receive the product from. He will be filled automatically.
Vendor Adress - The Vendor address is filled automatically, when the Vendor is selected.
Reference # - The number of the document the current Receipt refers to.
Receipt # - The number of the Receipt is filled automatically by the Free Accounting program when the new Receipt is created.
Date - The date the Receipt is created. By default the value is a today's date. It can be changed manually.
Invoice # - The number of the Invoice the Receipt refers to.
Terms - The terms agreed between the Vendor and your company, they are to be selected from the drop-down list.
Item - The name of the ordered item that is being received.
Description - The description of the item.
Quantity - The quantity of the item received.
UOM - The unit of measure the item is being ordered and received in.
Cost - The cost of the item.
Total - The total amount of the line, it is calculated automatically by the Free Accounting program.
Comments - Your personal comments about this receipt.
- Save or approve the current document using the Documents Toolbar.
The Receipt can have one of the following statuses:
- Current - Document was saved, but not approved.
- Approved - Items were received, but not paid.
- Partially Paid - Items were received, but only part of the money was paid.
- Paid - Items were received and paid completely.
- Partially Returned - Items were partially returned to the Vendor.
- Returned - Items were returned to the Vendor completely.
When the receipt is approved, the appropriate
transaction (Receipt of Goods) appears in the Master Transaction Ledger.
For the information about the right-click function of the Receipts List window see the Free Accounting Right-click Function window.
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