The Free Accounting Vendors List keeps the information about the Vendors from whom the company purchases their items. Before items can be purchased and
sold to the Customers afterwards, the Vendor for the items must be added to the list.
If you want to view the Vendors List you should select Lists / Vendors List from the Free Accounting main menu or press  Vendors on the Commands Panel and select  Vendors List in the Navigation Pane.
Repeat the following steps to add a new Vendor in the Free Accounting application:
- Select Lists / Vendors List from the Free Accounting main menu.
- Right click in the Preview Pane and select Add.
- Enter the required information into the fields. After saving, this information can be edited in Free Accounting by right clicking in the Preview Pane and selecting Edit or just by double clicking on the line.
- Press the Ok button.
Address Information:
Vendor - The name of the Vendor's company.
Code - This is a unique, ten-digit, alphanumeric number that identifies the Vendor in the Free Accounting application.
First Name - The first name of the Vendor's contact person.
Last Name - The last name of the Vendor's contact person.
Phone - The 7 or 10 digit phone number of the Vendor.
Fax - The 7 or 10 digit fax number of the Vendor.
Address - This is a street or postal address of the Vendor. If the user will be picking up or shipping goods to the Vendor, use the street address here. There is an address area on the Payment/Order Terms tab for entering of the mailing address.
City - The city the Vendor's company is located in.
Country - The country the Vendor is in.
Zip code - The postal zone of the company's street address.
County - The county the Vendor's company is in. To add a new country, go to the
Add Country window, by selecting Add New from the Country drop-down.
State/Province - The State/Province the Vendor's office is in. To add a new state, go to the
Add State/Province window, by selecting Add New from the State/Province drop-down.
Payment/Order Terms:
EIN - Employer Identification Number. It is a nine-digit number assigned to Employers by the federal government in the format
99-9999999.
Account - This is an account that the transactions connected with the current Vendor affect.
To add a new account, go to the
New Account window, by selecting Add New from the Account drop-down.
Terms - This is how the company is expected to remit payments to this Vendor.
To add new terms, go to the
New Terms window, by selecting Add New from the Terms drop-down.
Ship Via - This is how the Vendor will ship its product. To add a new ship via, go to the
New Ship Via window, by selecting Add New from the Ship Via drop-down.
Web Address - This is a Vendor's web address. Once it is entered, the user has only to click on the Go button
and it will open the web site.
E-mail - The e-mail of the Vendor through which he can be easily got in contact with.
Send Payment To:
Address - This is the address printed on the check that is paid to the Vendor. If the billing address is different
from the shipping address, enter the billing address here.
City - This is the town or city where payments will be sent.
Country - This is a country where the Vendor's company is in. To add a new country, go to the
Add Country window, by selecting Add New from the Country drop-down.
Zip code - This is a postal code in US or Canadian format.
County - This is a county of the state the business is in.
State/Province - This is a State or Province where the payments will be sent. To add a new state, go to the
Add State/Province window, by selecting Add New from the State/Province drop-down.
If the Vendor's billing address coincides with his shipping address you can press the Copy from Address Info button, and the information will be copied from the fields of the Address Info tab.
Custom Fields Tab
On this tab you can create the fields that you need for inserting any necessary additional information about the current Vendor.
See the Free Accounting Custom Fields page.
Use Search function to look up the record of the Vendor you are interested in.
See the information about the right-click function of the Vendors List window in the Free Accounting Right-click Function window.
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