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The Items List gives information about all the items that are created in the Free Accounting.
This is the master list of all the items available for sale by your company's warehouses or branches.
All the items that are sold or purchased by your company must have an associated record in the application.
To view the list of the items select either Lists / Items List or Company / Inventory / items List from the Main Menu. You
can also view this list using Navigation Pane: press either  or 
on the Commands Panel and select
 Items List there.
The list is displayed in the hierarchical structure - some items are parent to other ones. Making right click
in the Preview Pane you can add, edit or delete a record and perform some other operations.
Number - The number of the item.
Description - Item's description.
Type - Type of the item: Inventory Item, Service Item or Product Group.
Quantity On Hand - quantity of items available to be sold.
Take the following steps to add a new item:
- Make right click in the Preview Pane.
- Select Add from the drop-down menu.
- Enter the required information into the fields in the New Item window. After saving, this information can be edited by right clicking in the Preview Pane and
selecting Edit or just by double clicking on the line.
- Press the Ok button to save the changes.
Type - Select the type of the item (Inventory, Service Item, Product Group).
ITEM INFORMATION TAB
Common Information:
Number - The unique number of the item.
Description - The field used to desribe the current item in order to keep records in order.
Subitem of - Select the item that is parent to the current one.
Unit of Measure Relation:
Smallest UOM - The smallest Unit of Measure in which the item can be broken.
UOM Relation - Each UOM must be related back to the Smallest Unit of Measure. Items can only be sold and purchased in units of
measure that have been defined for that item. Start by relating the Smallest UOM to itself and then work back to Purchased UOM. Each UOM
has to be defined only once.
Inventory Information:
UPC - UPC Code for the item. This code is usually accompanied by vertical bars on the item's packing.
Inventory Account - This account is affected when purchase transactions with the item are performed.
Stock Uom - The Uom in which the current item is stored.
Purchase Information:
Description on Purchase Transaction - This is any additional information about the current purchase transaction.
Cost - This is the cost of the item which is used when the item is purchased.
COGS Account - The account selected from the drop-down table is affected when transactions are performed with the item.
Purchase Uom - The UOM in which the item is purchased.
Preferred Vendor - This is the Vendor the item is normally ordered from.
Sales Information:
Description on Sales Transaction - This is any additional information about the current sales transaction.
Sales Price - The sale price of the item.
Income Account - The account selected from the drop-down table is affected while sales transactions are with the item.
Sell Uom - The UOM in which the item is sold.
Warehouse Location - The location of the item in the warehouse.
Custom Fields Tab
On this tab you can create the fields that you need for inserting any necessary information about the current item.
See Custom Fields Tab.
Use Search function to find the record of a definite item.
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