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All-in-One
The All-in-One window allows the user to adjust the existing charges for the Vendor against the existing credits.
Make the following steps to adjust invoices against the payments made:
- Select Vendors / Pay Bills / All-in-One from the Main Menu.
- Set the date for which you want to make adjustments.
- Select a Vendor from the dropdown list.
- Press the Refresh button.
- Select the charge that is to be adjusted. Make changes if needed.
- Select the payment that is to be adjusted against the selected invoice and change the amount if needed.
- Press the Pay Selected Bills button which is activated when the difference between the charges and payments is positive.
The PO adjustment table is divided into two parts: Charges and Credits for Vendors.
Charges for the Vendor Grid:
- Pay - This box is checked when the user selects the charge that is to be adjusted.
- Invoice# - The invoice number.
- PO - The purchase order number.
- Date - The date when the invoice was generated.
- Transaction - The description of the transaction.
- Charges$ - The amount of the charge.
- Adjust$ - The amount that is to be adjusted. By default the "Adjust$" is equal to the "Charge$" if this charge has not been adjusted
yet. The user has a possibility to change the amount in order to specify how much of the charge amount will be adjusted. The amount
should not be less than 0 or more than the Charge$ amount.
- Term - The payment terms assigned in the Vendor records.
- Discount$ - The amount that is to be subtracted from the charge amount.
- Interest$ - The amount that is to be added to the charge amount.
- Adjusted$ - The amount of the charge that has already been adjusted.
Credits for the Vendor Grid:
- Select - This box is checked when the user selects a payment that is to be adjusted against the selected invoice.
- Date - The date when the payment was made.
- Source Number - The check number.
- Transaction - The description of the transaction.
- Payment$ - The payment amount.
- Adjust Now - The user has a possibility to change the amount in order to specify the amount of the payment that will be
adjusted against the selected invoice. The value should not be less than 0 or more than the Payment$.
- Adjusted$ - The amount of the payment that has already been adjusted.
When the grid is refreshed all the changes disappear.
- To the right of the table there are fields that reflect all the changes made: charges and payments and the difference between them.
- At the bottom of the window there are fields for adding the information needed to write a new check. It is necessary when the amount of a
selected charge is more than the amount of a selected payment.
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