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Physical Adjustments are used to bring in Opening Inventory quantities and manage inventory levels after that. Physical adjustment is
not the proper way to handle shrinkage and overage. When physical quantities do not match the Quantity On Hand, the first thing that
should be done is to follow an established company procedure to determine why the inventory is off and correct any errors. Only as a
last action should inventory be physically adjusted.
Use the following steps to make Physical Adjustments:
- Select Actions / Physical Adjustment from the Main Menu.
- In the Item column use the drop-down list to select an item or manually type in the item number you want to adjust.
- Enter the new quantity of the item. There are two ways of making physical adjustment:
- Enter the total count into the New Quantity column. The Quantities are in Stock and Smallest Units. Put the total Stock Count in
the New Quantity column (blue color). If there are any broken units, enter that count in the Smallest column.
- Enter the difference between the Count and the Current Quantity in the Quantity difference column (yellow color). The Quantities are in Stock and Smallest Units. Put the total Stock Count in the Qty Difference column. If there are any broken units enter that count in the Smallest column.
- Press the Apply button to process physical adjutment.
- To physically adjust more than one item at a time press the down arrow on the keyboard to make a new line and repeat steps 1 though 4 until all items are listed.
- Or you can make right click and select Add.
- To delete a line make right click and select Delete.
When the transaction of Physical Adjustment is performed, it is displayed in the Master Transaction Ledger, and the new quantity of the item is changed in the records of this item (Quantity on Hand).
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