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By selecting Reports / Vendors and Payables the user can view the detailed information about the statement of account for each Vendor.
This information is presented in different ways depending on the conditions set.
A/P Aging Summary Report
The Current report allows the user to observe the statement of the Vendors' and Payables' accounts for the selected date within different periods of time: 0-30, 31-60, 61-90, >90.
To open a report select Reports / Vendors and Payables / A/P Aging Summary from the Free Accounting menu.
Select the Date from the calendar.
Select either Vendors or Payables.
Press the Ok button.
Num - Vendor's ID number.
Name - Vendor's name.
Unapplied Pmt - Unapplied payment.
The 0-30, 31-60, 61-90, and >90 columns show overdue balances for the previous billing periods. For example, an amount in the 31-60 column is between 31 and 60 days overdue.
A/P Aging Detail Report.
The A/P Aging Detail Report gives the detailed information about the charges made for Vendors for the selected date.
Type - The type of the transaction that took place.
Date - The date the transaction took place.
Source - The source of the transaction.
Num - Vendor's ID.
Name - Vendor's name.
Terms - The terms of the transaction made.
Due Date - The date when the payment is due.
Aging - The number of days the payment is overdue.
Open Balance - Open balance.
To run a report select Reports / Vendors and Payables / A/P Aging Detail from the Free Accounting menu and set the date.
Vendor Balance Summary Report
This report shows the balance for every Vendor for the selected date. The Total Balance is calculated too.
To open it select Reports / Vendors and Payables / Vendor Balance Summary from the Free Accounting menu and set the date.
Vendor Balance Detail Report
The Vendor Balance Detail report displays the details of all the transactions that affect Vendors' accounts for a specified period.
To run this report select Reports / Vendors and Payables / Vendor Balance Detail from the Free Accounting menu
Type - Vendor's ID.
Date - The date the transaction took place.
Num - The number of the transaction.
Account - The account number.
Amount - The amount of money involved in the transaction.
Balance - Vendor's balance.
Choose parameters to create a report:
Select the Date From from the calendar.
Select the Date To from the calendar.
Press the Ok button.
Vendor List Report
The Vendor List report contains the information about all the Vendors.
Code - Vendor's ID.
Name - The full name of the Vendor.
First Name - Vendor's first name.
Last Name - Vendor's last name.
Phone - Vendor's phone number.
Fax - Vendor's fax number.
Balance - Vendor's balance.
To run this report select Reports / Vendors and Payables / Vendor List from the Free Accounting menu and choose a criterion from the drop-down list by which the data will be sorted.
Statement of Account For Vendor Report
The current report allows the user to be aware of the statement of the Vendors' accounts. It contains the main information about the Vendors and data concerning the balance of their accounts within a defined period. The user has the possibility to view this Report either for a selected Vendor or for all the Vendors at the same time.
Date - The date the transaction took place.
Type - The type of the transaction (payment, charge).
Source Invoice# CM# - Source number.
PO - Purchase order number.
Payments Charges - The dollar amount of the charge/payment.
Adjusted - The dollar amount adjusted.
Unapplied Payments - The dollar amount of the unapplied payments.
Total - The total amount.
The 0-30, 31-60, 61-90, and >90 columns show overdue balances for the previous billing periods. For example, an amount in the 31-60 column is between 31 and 60 days overdue.
To view a report select Reports / Vendors and Payables / Statement of Account from the Free Accounting menu.
Choose parameters to create a report:
Select the Date From from the calendar.
Select the Date To from the calendar.
Transaction List by Vendor Report
This report shows a list of transactions grouped by Vendor. The user can define a period within which he wants to view the transactions.
Type - The type of the transaction that took place.
Date - The date the transaction took place.
Num - The transaction reference number.
Memo - The description of the transaction.
Account - The number of the account the transaction affected.
Clr - Whether the entry was cleared or not.
Split - The dollar amount of a split transaction.
Amount - The dollar amount of the transaction.
To run the current report select Reports / Vendors and Payables / Transaction List by Vendor from the Free Accounting menu and set the date range within which you want to see the data.
Unpaid Bills Detail Report
The current report displays a list of charges grouped by Vendor for a defined date.
Type - The type of the transaction that took place.
Date - The date the transaction took place.
Num - The reference number of the transaction.
Terms - The terms of the transaction.
Due Date - The date the payment is due.
Aging - The number of days the payment is overdue.
Open Balance - The open balance for the Vendor.
To open this report select Reports / Vendors and Payables / Unpaid Bills Detail from the Free Accounting menu and set the date.
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