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The Write Checks option is used to enter information about any checks that were written manually as well as checks that are to be printed from Free Accounting. Checks can be written to Vendors, Payees, Customers and Employees. Later on a check can be adjusted against an appropriate charge.
Use the following steps to Write a Check:
- Select the Bank and Check / Write Check from the Main Menu.
- Bank Account - The drop-down contains a list of bank type accounts.
- Ending Balance - The outstanding balance of the account selected.
- To Print - Check this box if the check is to be printed in the future.
Check Information:
- Check No - The check number. Automatically assigned by the application but it can be overwritten if it is necessary to give the check a different number.
- Reference No - The reference number that will be reflected in the MTL Reference column.
- Pay to the Order Of - The drop-down contains a list of Vendors, Customers, Payees or Employees to whom the check is written.
- Memo - The field for additional information.
- Date - The date the check was made.
- Amount($) - The dollar amount of the check.
- Stay Open - If it is checked the window stays open for the next Write Check operation.
- Select a Bank Account from the drop-down list.
- Free Accounting automatically assigns a check number. Enter a new Check Number if necessary.
- Enter the Reference Number if there is one.
- Use the Date drop-down calendar to set the date the check was written.
- Use the Pay to the Order of drop-down list to select a Vendor, Customer or Payee the check is written to.
- Enter any notes in the Memo field.
- Enter the sum of a payment in the Amount field.
- Press the Ok button to save the changes or press the Cancel button to exit the window without saving (regardless of whether the Stay Open box is checked or not).
If a payment is made to a Payee, it is possible to select several accounts and enter different amounts for each account; in this case the total amount of the check is calculated automatically.
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